POSTED: DECEMBER 31, 2016

 

Business Administration - Lexington, KY

 

Full-Time Position Available

 

POSITION SUMMARY
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, invoicing clients, and performing clerical functions such as preparing correspondence, data entry, receiving visitors, arranging conference calls, and scheduling meetings. Creates marketing materials and contract proposals using desktop publishing software. May also train and supervise lower-level clerical staff.

 

The position requires the following qualifications/ requirements:

 

ESSENTIAL FUNCTIONS


Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

 

Essential Functions Statement(s):

  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.

  • Conduct research, compile data, and prepare papers for consideration and presentation by management personnel, committees, and boards of directors.

  • Attend meetings to record minutes.

  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

  • File and retrieve corporate documents, records, and reports.

  • Open, sort, and distribute incoming correspondence, including faxes and email.

  • Make travel arrangements for management personnel and professionals.

  • Prepare responses to correspondence containing routine inquiries.

  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid managers.

  • Compile, transcribe, and distribute minutes of meetings.

  • Create marketing and proposal documents using desktop publishing software.

  • Greet visitors and determine whether they should be given access to specific individuals.

  • Answer phone calls and direct calls to appropriate parties or take messages.

 

POSITION QUALIFICATIONS

  • Working Under Pressure - Ability to complete assigned tasks under stressful situations.

  • Communication, Oral - Ability to communicate effectively with others using the spoken word.

  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

  • Communication, Written - Ability to communicate in writing clearly and concisely.

  • Reliability - The trait of being dependable and trustworthy.

  • Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.

  • Responsible - Ability to be held accountable or answerable for one's conduct.

  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.

  • Detail Oriented - Ability to pay attention to the minute details of a project or task.

  • Accountability - Ability to accept responsibility and account for his/her actions.

  • Accuracy - Ability to perform work accurately and thoroughly.

  • Analytical Skills - Ability to use thinking and reasoning to solve a problem.

 

 

EDUCATION

High School Graduate or General Education Degree (GED): Required
Associate's Degree (two year college or technical school) or Work Equivalent,
Field of Study: Business, Information Technology
Bachelor's Degree (four year college or technical school) Preferred, Field of
Study: Business, Accounting, or Marketing

EXPERIENCE

3 plus years of experience in providing high level administrative support

 

SKILLS
Excel, Word, Windows based publishing software, experience with database implementation and maintenance.

Vaughn & Melton Consulting Engineers, Inc. ensures non-discrimination and equal employment opportunity in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. We are proud to be an EEO/AA Employer.

 

We offer competitive salaries based on experience, an excellent benefit package and an enjoyable work environment.

 

 

Forward your resume to: HR Manager C/o Vaughn & Melton – PO Box 57, Harrogate, TN 37752; upload within this page;

or email: jwwolery@vaughnmelton.com. No telephone calls please.

 

All resumes should be submitted on or before JANUARY 31, 2017

 

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